How to Share Recordings in Microsoft Teams

1. Start Recording a Meeting

1. Join or start a meeting in Microsoft Teams.
2. Click on the More actions (three dots) in the meeting controls.
3. Select Start recording.

2. Stop Recording the Meeting

1. When the meeting is over, click on the More actions (three dots) again.
2. Select Stop recording.

3. Locate the Recording

1. Go to the Chat tab in Teams.
2. Find the meeting chat where the recording is saved.
3. Alternatively, you can go to the Calendar and open the meeting event to find the recording.

4. Share the Recording Internally

1. In the meeting chat, click on the More options (three dots) next to the recording.
2. Select Open in OneDrive.
3. In OneDrive, click on the Share button.
4. Enter the email addresses of internal participants or select from your contacts.
5. Set the permissions (view or edit) and click Send.

5. Share the Recording Externally

1. Follow the same steps to open the recording in OneDrive.
2. Click on the Share button.
3. In the sharing settings, select 'People you choose' with the link can view or edit.
4. Set an expiration date for the link if needed and add a password for extra security.
5. Enter the email addresses of external participants and click Send.

6. Approve View Permission Requests

1. When a user requests view permission for the recording, you will receive an email notification.
2. Open the email and click on the Open button to go to the permission request.
3. In OneDrive, you will see the list of pending access requests.
4. Click on the Approve button next to the user's request.
5. Optionally, you can set specific permissions (view or edit) before approving.

 

Additional Tips

• Permissions: Ensure you set the appropriate permissions for internal and external users.
• Security: Use passwords and expiration dates for external sharing to enhance security.
• Notifications: Inform participants that the recording is available and share the link with them.